We use CalOSHA authority for brevity and adapt it to any VPP|SHARP|Golden Gate|REACH client.
Authority: (T8CCR) section 3203, Course Outline
- Course Overview
- What is an IIPP and why is it required?
- Introduction to the eight mandated elements
- Why is employee participation necessary for plan development?
- The ultimate goal – to create a “Culture of Safety”
- Element 1: Management Commitment and Assignment of Responsibilities
- Identify IIPP Administrator and members of the Safety Team.
- Assign key roles and areas of responsibility for leadership.
- Safety is everyone’s responsibility. No one gets to say “It’s not my job”.
- Multi-employer work site? If so, all eight elements must include provisions for addressing responsibilities for other employers or contractors on site.
- Element 2: Safety Communication Systems – (Major Methods)
- Safety Committee/Team Meetings – The when, where and how of its operations
- Methods and tools for sending and receiving information on safe work practices
- Training new and existing employees – Creating a program for all-staff and section level training. Recognizing and communicating that safety skills are perishable. Avoid top-down methods alone. People learn when they participate and are engaged.
- Anonymous Reporting – Employees must have a system to report a safety hazard or potential hazard without fear of reprisal.
- Communication during and after an emergency – identification of all means and methods, including fire and security alarm systems, intrusion alarm systems, telephone and loudspeaker systems, or a mobile phone APP system.
- Element 3: System for Ensuring Employee Compliance with Safe Work Practices
- To ensure employees’ compliance you must first convince them that their health and safety is your first priority. You want everyone to go home safe.
- An effective safety training program is the most effective means to ensure compliance
- The value of employee recognition and commendation to reinforce good safety practices
- Fair and consistent methods for employee performance reviews, counseling, and discipline
- Element 4: Hazard Assessment
- The necessity of an Organization-wide Baseline Field Survey – Who, what, how and when
- Preparing a report on the field survey with recommendations for hazard correction
- Safety Committee/Team sets scheduled or routine inspections of each work site
- Involving all employees in routinely observing and reporting hazards
- The tools and methods of hazard reporting. The Hazard Report Form or Incident Report Form– when, where and how to submit a report to the Safety Committee/Team
- Element 5: Hazard Correction
- Safety Committee/Team’s duty to evaluate and correct unsafe or unhealthy working conditions in a timely manner based on the severity of the hazards.
- Identifying when, where and how engineering controls are needed.
- Providing employees with funding and tools to correct hazards.
- Element 6: Accident/Exposure Investigations
- Interviewing injured employees and witnesses
- Examining the workplace for factors associated with the accident/exposure
- Determining the cause of the accident/exposure
- Taking corrective action to prevent the accident/exposure from reoccurring; and
- Recording the incident on the Incident Report Form, and documenting the actions taken to address and resolve the issue.
- Element 7: Training and Instruction
- Initial all-employee training on the IIPP
- Formal health and safety training and workshops
- Informal “Tailgate” training appropriate for each department or section
- Logging and Documenting Training
- Element 8: Recordkeeping
- OSHA mandated forms and records required
- Importance of records for filing insurance and worker’s compensation claims
- Records to support system of employee performance evaluations
- BERT form templates and system recommendations
- Course Conclusion and Assessment
- Practice Comprehension Quiz
- The eleven (11) questions every employee should be able to answer when asked by an OSHA inspector
- Feedback Questionnaire for participants
Again, we flatten the learning curve for your safety teams (Train the trainers)
Aspirational OSHA Achievements:
OSHA & Cal-OSHA has three corporate designations:
- Golden Gate (< 250 employees/ site)
- With an implemented, systemic IIPP in place, the bulk of Golden Gate Elements are in natural compliance. BERT works to naturally fill in the blanks.
- Golden Gate recognition is site-specific. Your company may be eligible to receive a letter of commendation from Cal/OSHA Consultation Services if your company requests and receives a Cal/OSHA Consultation on-site visit at one of its worksites, and subsequently meets the qualifications for Golden Gate recognition. Companies qualified for Golden Gate recognition do not receive any kind of exemption, except the traditional exemptions associated with actively working with Cal/OSHA Consultation Services
- SHARP ( 250-500 employees/site)
- The 58-elements of SHARP recognition center around a fully-implemented, integrated IIPP.
- California’s SHARP is designed to meet the Federal OSHA requirements for a Safety and Health Achievement Recognition Program (SHARP). Cal/SHARP, is site-specific and is offered to all high-hazard employers with either fixed- or mobile-worksites. Applicants that meet the requirements of Cal/SHARP receive recognition and may receive an exemption from programmed inspections by Cal/OSHA Enforcement. Cal/SHARP employer worksites are recognized as worksites expected to have a significantly lower risk for serious accidents than other employer’s worksites within the same industry. In turn, this allows Cal/OSHA to focus its programmed inspection efforts on other worksites.
- VPP is the highest standard.
- The California Voluntary Protection Program (Cal/VPP) is designed to recognize employers and their employees who have implemented safety and health programs that effectively prevent and control occupational hazards. These programs go beyond minimal Cal/OSHA standards and provide the best feasible protection at the site.
- The program works equally well to build an initial VPP program, as well as it may comply with on-going requirements for current VPP-holding companies.
BERT is an employee engagement program that provides national credentials, structure, and a business platform to mitigate, document, and respond to anything from an OSHA incident to a systemic emergency by enhancing a culture of safety in any business.
The program works equally well to build an initial VPP program, as well as it may comply with on-going requirements for current VPP-holding companies.