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GAP Analysis

Nine Phases, $4,750/phase

Introduction:    Book review/study It’s Not My Job and If You Could See What I See 


 Phase 1, Hazard Anticipation and Detection ( 1-10).

  1. Baseline hazard survey in the last five (5) years?
  2. Are regular self-inspections performed?
  3. Surveillance of established hazard controls?
  4. Identify hazard report system?
  5. Do you conduct change analyses?
  6. Investigate accidents for root causes?
  7. Safety Data Sheets for onsite chemical products?
  8. Job hazard analysis conducted?
  9. Expert hazard analysis performed?
  10. Investigate incidents for root causes?

OSHA employee questions: (7) How does our organization identify hazards? (8) How does the organization’s investigation procedures result in (a) the determination of the causes(s) of accidents, hazardous substance exposures, and near misses, and (b) the corrective actions being taken in a timely manner?  (9) How does our organization handle incident reports?


 Phase 2, Hazard Prevention and Control (11-19)

  1. Feasible engineering controls in place?
  2. Safety and Health (S&H) rules and practices in place?
  3. Applicable OSHA mandated programs in place?
  4. Use personal protective equipment?
  5. Maintain housekeeping for S&H?
  6. Prepared for emergencies?
  7. Competent emergency medical care onsite?
  8. Perform preventative maintenance?
  9. System to track hazard correction?

Phase 3, Planning and Evaluation (20-25)

  1. Do you analyze injury/illness data?
  2. Do you analyze incident data?
  3. S&H goal and supporting objectives?
  4. Action plan to accomplish objectives?
  5. Annual review of OSHA mandated programs?
  6. Annual review of S&H management system?

Phase 4, Administration and Supervision (26-33)

  1. S&H tasks assigned to a person or position?
  2. Assigned S&H responsibility clearly communicated?
  3. Accountability system for S&H responsibilities?
  4. Responsible person have needed knowledge and skills?
  5. Responsible person have authority to do the job?
  6. Responsible person have the resources he/she needs?
  7. Policies that promote good S&H performance?
  8. Policies that correct non-performance of S&H rules?

OSHA employee questions:  (1) Who is the person with overall safety responsibility? (2) How are employees recognized for performing safe and healthful work practices?  (3) How are employees disciplined for performing unsafe and healthful work practices?

Phase 5, Safety and Health Training (34-39)

  1. Employees receive S&H training?
  2. New employee orientation includes S&H training?
  3. Supervisors receive S&H training?
  4. Supervisors receive training in employee management?
  5. Managers receive S&H training?
  6. S&H policy integrated into management training?

OSHA employee questions:  (4) How are employees given training or re-training to ensure compliance with safe and healthful work practices? (10) What is our organization’s training schedule?


Phase 6, Management and Leadership (40-49)

  1. Top management sees S&H as high priority?
  2. Top management considers S&H as line function?
  3. Top management provides staff the needed support for S&H?
  4. Managers personally follow S&H policies?
  5. Managers delegate authority to personnel to get job done?
  6. Managers allocate resources to personnel to get job done?
  7. Managers make sure staff has appropriate training?
  8. Managers support fair and effective policies for S&H performance?
  9. Top management involved in planning and evaluation for S&H?
  10. Top management values employee involvement on S&H issues?

OSHA employee questions: (6) Does our organization use a safety and health committee to comply with all OSHA requirements?

Phase 7, Employee Participation (50-58)

  1. Effective process to involve employees in S&H issues?
  2. Employees involved in organizational decisions for S&H?
  3. Employees involved in allocation of S&H related resources?
  4. Employees involved in decisions related to S&H training?
  5. Employees participate in hazard detection?
  6. Employees participate in hazard prevention and control?
  7. Employees participate in training of co-workers?
  8. Employees participate in S&H planning activities? (inspections)
  9. Employees participate in evaluation of S&H performance?

OSHA Training question:  (5) How do employees communicate with management on safety issues?  (11) Hoes does training and hazard ID and correction benefit the organization?


Phase 8, Appendix A:  Multi-Employer (DOSH P&P C-1C)


  1. Is there an effective mechanism in place at the workplace being evaluated that ensures that all the hazards inherent to the workplace are communicated to other employers?
  2. Are the potential hazards created by one employer being effectively communicated to other employers, so that adequate employee exposure to those hazards can be controlled?
  3. Does the SHARP candidate employer exercise the necessary oversight to ensure that visiting contractor employers follow their contractual health and safety obligations?
  4. Does the SHARP candidate employer have an effective system in place that will quickly stop the unsafe actions of another employer?
  5. Are employees actively involved in watching for hazardous situations? Actively involved refers to employees and management constantly observing and assessing workplace hazards, controls, and work practices while they perform their job and following procedures to ensure failures are corrected?
  6. Does every worker on-site receive structured safety and health orientation?
  7. Are contractors required to have an injury and illness prevention program (IIPP)?
  8. Do all contractors understand their responsibilities at a multi-employer worksite?
  9. Are there effective sanctions for contractor non-compliance with safety and health rules and standards?

Phase 9,  Compile, review, analyze, submit and review Final Findings Document.

Question Self-Analysis Statement Current Rating 1-3 Action Items Assig to Resolution/Answer Exh.
1.     A baseline hazard survey has been conducted within the last five years. <provided>
2.     Effective safety and health self-inspections are performed regularly.